Austin Traditional Jazz Society Board Meeting Minutes August 21, 2008, 7:00 p.m.
Members Present: Bill Padgett, Malcolm Rodman, Dan Augustine, Jeff Van Horn Becky Maddox, Scott Bailey, Tom Straus, Dave Stoddard, Nancy-Jane Griffith. Guests: Barbara Padgett, Jim and Nancy Reiners.
Tom brought the meeting to order, and introduced guests Nancy and Jim Reiners. Jim and Nancy were organizers of the Colorado Evergreen Jazz festival, and have recently moved to the Austin area.
Approval of minutes from the previous meeting: The minutes from the June 28, 2008 meeting were approved.
Treasurer’s report: Malcolm distributed the final 2007-2008 report which ended June 30 2008. The account balance as of that date was $13,107.54. Malcolm will have copies of the financial report at the September concert/annual meeting for any member who wishes to review the operating statement.
Malcolm reported the new fiscal year was off to a good start, with membership dues on target and contributions for the educational outreach program ahead of last year at this time.
The board voted for the Cap City Comedy Club’s piano to be repaired and tuned as necessary. The maintenance of the piano should help reduce the cost of piano rentals for special concerts.
The board also approved a memorial donation of $100.00 in Dr. Chuck Reiley’s name to the Salvation Army.
Nominations for board members for the year 2008-2009:
Tom reminded the board that election for all board members would take place after the September 7, 2008 concert, and asked if the current members would be willing to serve another term. All members present agreed to serve another year. Nominations will also be taken from the floor at the post-concert meeting for any ATJS member who wishes to contribute time and talent for the upcoming year. Board officers are elected from the current board membership at a special meeting which will talk place at a later date.
Concert schedule change: Becky announced that the Band Aid Jazz Band will perform on February 22 2009.
Committee report from Scott Bailey and Bill Padgett on corporate sponsorships: Scott put together an excellent written proposal in which ATJS can look to outside sponsorships for its concerts. The proposal listed the ATJS mission, history and service provided to the community as well as additional information. He also included grant and policies procedures which will need to be expanded to aid in ATJS applying for any grants. Scott’s report was enthusiastically received and both Scott and Bill will report again, once the new board and officers are in place.
Scott also proposed that a short CD of jazz music from our bands be given to potential sponsors. Dave, Dan and Scott volunteered to help with the endeavor.
New Business: Jim Ivy has graciously agreed to continue to serve as web master for the ATJS site. The board is very appreciative of Jim’s dedication and help.
Schedule for the next board meeting: Next meeting will be October 18, 2008. 12.30 P.M. 6105 Mesa Drive.
Tom adjourned the meeting at 8;:37 p.m.
Respectfully submitted, Nancy-Jane Griffith
