Board Meeting: October 5, 2006
Nancy-Jane Griffith
Austin Traditional Jazz Society Board Meeting: October 5, 2006
Members present:
Dave Stoddard, Jim Ivy, Malcolm Rodman, Tom Straus, Nancy-Jane Griffith. Guests: Martha Stoddard, Billie Straus, Tom Griffith
Malcolm presented the treasures report:
As of today we have 157 paid members. This is very positive at this time of the year. Also additional contributions have increased.
A motion to transfer $5,000.00 from our Chase account to our Fidelity account was agreed upon. This will bring in interest whereas our checking account does not.
Malcolm reminded the board we are now on a July-to-July fiscal year.
Finances:
Cultural contract renewal--Tom said he would be happy to help, but not chair, a committee to again pursue a cultural arts grant from the city of Austin.
Dave reported that the financial committee has not met but will in the near future. Tom will help with renewing our contact with the city with a new person taking over the initial paper work.
Web site:
A motion to purchase aFilemaker 8.5 was approved (motion by Nancy Griffith, seconded by Dave Stoddard, with unanimous approval). This will give us better access to the web site and facilitate data backup. The treasurer and webmaster will have this access to the program. The board was in total agreement that the web site is more informative and up-to-date.
Additional information about other jazz sites and dates will be added..
Jim Ivy was officially made a member of the board.
Marketing Plan:
Between the financial committee and the board a mission statement will be written. This will help with presenting ATJS to companies and organizations that might be interested in financially supporting traditional jazz in Austin.
November 12, 2006 Jazz concert:
It was agreed that Cap City Comedy Club will be the venue for the next jazz concert.
Malcolm reported that Cap City was happy with our showing last moth, and would like us to return.
The issues of food, dance floor, and parking were discussed. Food-We will ask Cap City to have the kitchen up and running earlier in the afternoon.
Dance floor-The board approved the purchase or rental of a dance floor. Dave presented information he had gathered as to cost of renting/purchasing a dance floor. Malcolm will check with a flooring company as a possible solution.
Parking-Members will be reminded that additional parking is available across the street and next door.
Malcolm will put advertising in the Austin American Statesman and the Williamson County Sun, promoting the November 12 concert.
Having Jim Cullum perform in the late winter/early spring at Cap City was discussed. Because Cullum works directly with us and not through his booking agent, we cannot have a confirmed date for the performance until later in the year.
Tom reporter the following:
The year 2008 will be the 100 birthday of Lionel Hampton and Bunny Berigan. Ed Polcer is planning a tour, celebrating their contribution to music. Polcer has asked if ATJS would be interested in this kind of performance. The board will consider this proposal.
Sacramento Jazz. Jubilee:
Nancy reported that she has renegotiated rates at the Holiday Inn. The rate will be $182.00, plus tax, per night, which is refundable, if cancelled before mid-April. This rate is commissionable and that commission will be refunded to ATJS. A lower rate is available, but it is not refundable once booked, and is non-commissionable (so ATJS would not receive any refunded commission). ATJS will be holding these rooms until October 30 2006.
Other Business:
Malcolm will purchase a plaque, to honor Beverly Wisdom, a founding member of ATJS, for her many years of valuable service. The plaque will be presented to Beverly at the next concert, making her officially a life member-emeritus of ATJS.
By Laws:
In compliance with ATJS by-laws, an annual meeting and election of board members will take place at the November concert. Election of officers will take place at the next board meeting. .
Next Board Meeting:
- Thursday December 7, 2006, 7.00PM at 6105 Mesa Drive.
Tom adjourned the meeting at 9.05PM
Respectfully submitted:
Nancy-Jane Griffith
